Less Time Searching for Information
Members can search and filter published updates and resources.
READY-MADE MEMBER & INFORMATION PORTAL
One Private Place for Your Organisation's Information
Bring company updates, documents, photos and member resources together in a searchable online portal.
Keep important information organised and accessible to authorised members. With Entertop's ready-made private member portal, administrators can publish resources, manage member accounts and keep information current in a browser-based interface. Members can sign in from desktop, tablet or mobile browsers.
One organisation. One shared published library.
Demo access is reviewed and issued manually.
Entertop Private Member Portal
Published once. Available to every active member.
Tags organise information; they do not restrict access.
Private Member Login
Resource Sharing
Search & Filters
Administrator Controls
02 / The problem
Is Important Information Scattered Across Too Many Places?
Company updates may be shared through email, documents stored in different folders and useful links buried in past messages. Over time, it becomes harder for members to find the right information. Entertop Private Member Portal offers a central published library for an approved group of members.
A More Organised Resource Library
Use content types and tags such as News, Events, Product Info and Company Highlights.
Clearer Publishing Control
Prepare drafts, publish updates, pin key items and archive older information.
03 / Standard features
Essential Features for Private Information Sharing
A practical set of tools for organisations that need to publish information and make it available to approved members.
Private Member Access
Administrator-created accounts with password-protected login. Administrators manage roles, activation, deactivation and temporary password resets.
Announcements & Company Updates
Publish notes with titles, summaries and plain-text descriptions. Pin important items.
Document Resource Library
Share PDF and TXT attachments with signed-in members.
Photo & Image Sharing
Publish JPEG, PNG and WEBP photos and images alongside relevant content.
Search, Tags & Filters
Search titles, summaries and body text; filter by a tag or content type; sort by date or title.
Quick Links
Help members find useful external webpages; linked systems do not sync information.
Content Publishing Management
Create drafts, preview saved content, publish, edit and archive content.
Member Profile Management
Members edit their name, phone, department, job title and password; admins control email, role and status.
Responsive Web Interface
Works through desktop, tablet and mobile browsers; no native app is included.
04 / Product walkthrough
See How the Portal Works
Two views, one shared information library. These are genuine V1 screens from local tests using fictional demo data.
For members
Browse the published library, see pinned updates, search and filter content, view photos and documents, download supported files, open Quick Links and update personal details.
For administrators
Create and manage member accounts, manage tags, create, preview, publish and archive content, and use the basic admin overview.
Demo requests are reviewed before credentials are issued. Member demos are manually approved; administrator demonstrations are supervised.
05 / Who it suits
Designed for Organisations That Share Information With Members
Company Information Hub
Internal announcements, company news, reference documents, event information and useful links for an authorised shared audience.
Association & Community Resource Hub
Association notices, event information, reference materials, photos and documents. This does **not** include registration, subscription renewals or payments.
Product Information & Resource Hub
Product descriptions, PDF brochures, images and external links for a common approved member group. No per-dealer or per-customer content segregation.
One shared audience: All active members can view the same published content. If different teams or customers require different access, ask about custom portal development.
06 / Getting started
From Setup to Everyday Information Sharing
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01
Confirm Your Requirements
Tell us who will use the portal, what information you need to share and how it will be managed.
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02
Agree on Setup & Service Scope
Confirm account allowances, hosting, configuration, pricing and support responsibilities in writing.
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03
Configure Your Portal
Set the agreed portal title, initial tags and deployment settings; administrators create accounts.
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04
Publish & Share Resources
Administrators publish notes, documents, images and Quick Links; approved members sign in to view them.
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05
Maintain Your Information
Edit, pin and archive content as your organisation's information changes.
07 / Setup & subscription
A Ready-Made Portal With a Defined Setup & Subscription Arrangement
Our approach combines a one-time portal setup with a monthly or annual subscription arrangement. Each proposal confirms the agreed software access, setup activities, usage allowances and any operational services.
One-Time Portal Setup
Agreed deployment, configuration and initial account work; training/content assistance only if included in quotation.
Monthly or Annual Subscription
Software licence/access and only those hosting, maintenance, backup and support services expressly set out in the agreement.
Optional Customisation
Specific branding, different access controls, integrations and bespoke functionality require separate assessment and quotation.
Member allowances, storage, traffic, service levels, backups, renewal and exit/data arrangements are specified in the proposal.
08 / Standard or custom
Choose the Right Portal for Your Organisation
STANDARD V1
Ready-Made Private Member Portal
- Administrator-created accounts
- One shared published library
- Notes, documents, photos and links
- Keyword search, tags and filters
- Draft, publish and archive management
- Responsive browser interface
SEPARATELY SCOPED
Custom Portal Development
For requirements beyond the standard shared library:
- Group-specific access permissions
- Approval workflows
- CRM or ERP integrations
- SSO or member self-registration
- Renewals or payments
- Other specialised workflows
Subject to technical assessment and a separate quotation. For a bespoke association system, explore membership management portal development.
09 / Your questions
Questions Before You Request a Demo
What is a private member portal?
A browser-based information hub where approved users sign in to access published updates, documents, images and useful links.
Can we manage the portal ourselves?
Yes. Administrators can manage accounts, tags, content and attachments through the portal interface.
Can members register themselves?
No. Administrators create accounts. Public registration and automated account invitation/password reset emails are not included.
Can different departments see different documents?
No. All active members see the same published library. Department-specific or individual permissions require a separately scoped solution.
Which file types can we upload?
PDF, TXT, JPEG, PNG and WEBP, up to five files per item and 10 MiB per file. Office documents, video and ZIP uploads are not included.
Can members search inside PDFs?
No. Search covers titles, summaries and content body text, not attachment contents.
Does it include HR, billing or membership renewal functions?
No. The standard portal is for publishing resources, not HR/payroll/leave workflows, CRM, payments or renewals.
Does it work on mobile?
Yes, through a responsive mobile browser; there is no native mobile app.
Can we customise the look?
Portal title, initial tags and deployment settings can be configured. Logos, colours, bespoke layouts, multilingual features and integrations require separate assessment.
Are hosting, backup and support included?
Only where explicitly included in the quotation and service agreement.
How much does it cost?
The commercial approach is a one-time setup plus monthly or annual subscription. Request a quotation for confirmed scope and service terms.
Can we request additional functions?
Yes. Additional requirements can be reviewed and separately quoted, subject to technical assessment.
10 / Next step
Give Your Members a Clearer Place to Find Information
Bring your organisation's published updates, documents and shared resources together in one private portal.
Tell us who will use it and what you need to share. We'll review whether the standard portal is a suitable fit.
What happens next?
Entertop reviews your requirements before issuing demo access or preparing a quotation. No demo account is created automatically.
Need separate access for different groups? We'll flag your enquiry for custom portal assessment.